There are two types of information that we obtain from you online, and then store and use:
We use voluntarily‑provided personal information to communicate directly with you including via email, postal mail, and phone and to process your request. We use automatically‑collected personal and non‑personal information to administer our site, secure it, and make it better.
We do not sell, rent, or trade your personal information to third‑party data vendors or marketing companies. As you might expect, there may be circumstances when we would disclose your information to government authorities and to other third parties when required by law.
You do not have to provide personal information to view most of our site. Not providing certain personal information may limit your ability to take full advantage of the site. You also can opt out of certain activities, like announcements, by sending an opt‑out email to firstname.lastname@example.org.
By using our sites or other online resources, you are signifying to us that you agree with this policy and that we may use and disclose your information as described.
You can use the links below to navigate this policy:
If you participate in certain activities on our site, you may be asked to provide us with information about yourself. For example, if you choose to send us an email or fill out an online form, you are voluntarily providing personal information to us. In doing so, you are giving us your consent to collect, use, and disclose that information for the purpose it is requested and for other reasonable internal business purposes. We do not sell, rent, or trade voluntarily‑submitted personal information to or with third parties.
If you do not want us to collect this type of personal information, please do not provide it. This means you should not participate in the activities on our site that request or require it and instead, you may want to communicate with us by phone or postal mail. Participation is strictly your choice. Not participating may limit your ability to take full advantage of the site, but it will not affect your ability to access certain information on the site available to the general public.
Here are some of the ways you voluntarily give us your personal information and how we use it:
Emailing Us - When you send us an email, your email address and any other personal information that may be in the content of your message or attached to it are retained by us and used to respond back directly to you or shared internally with our corporate affiliates based on the nature of your inquiry.
Applying for Open Employment Positions - When you fill out an online form to apply to an open employment position and submit your CV or resume, you submit personal information to us, such as your name, email address, phone number, and any other information contained in the documents you submit. We retain and use that information to evaluate your qualifications for the position you applied for or other similar positions that become available in the future, communicate directly with you, and perform any applicable pre‑employment checks or screenings. We provide a notice of the personal information we collect from job applicants on the portals we operate for such purposes.
Downloading Content from our Site - When you download certain data or software from our site, such as published trajectory data, certain pieces of your personal information are collected by us to understand who is downloading our data and software and how they are using it, and for export control purposes. At the time of download, you also have the option to provide your email address, which we may use to send you notifications related to the data or software you have downloaded.
Note that some authorized features may allow users to post or upload messages, comments, screen names, computer files, and other materials. If you choose to make personal information public through these means, we will consider that information to be in the public domain and will not limit its disclosure in the manner described by this policy.
When you visit our site, basic information is passively collected through your web browser via use of tracking technologies (such as a "cookie", which is a small text file that is downloaded onto your computer or mobile device when you access the site). It allows us to recognize your computer or mobile device and store some information about your preferences or past actions. If you do not allow cookies to be set on your computer or mobile device, you may be unable to access certain parts of our site or certain parts of our site may have reduced functionality. Additional information about cookies and tracking technologies is available here.
The information we collect through cookies and other means is typically not considered personal information and does not individually identify you. The information includes:
Mobile devices are a possible exception to the rule that our passive, automatic collection activities exclude personal information. We say that because if you access our site from a mobile device, although we are not specifically requesting this information, the mobile services provider may transmit to us uniquely identifiable mobile device information which allows us to then collect mobile phone numbers and associate them with the mobile device identification information. Some mobile phone service providers also operate systems that pinpoint the physical location of devices, and we may receive this information as well. If you do not want us to receive information about your location, you should disable location services through your device settings.
Regardless, we use both automatically‑collected non‑personal information and mobile device information only to compile generic reports about popular pages on our site, to see how visitors are accessing our site, and for error‑tracking purposes. We then use that data to administer the site, make your activities more convenient and efficient, and enhance the functionality of our site (such as by remembering certain of your information, thereby saving you time).
Some browsers have a "do not track" feature that lets you tell websites that you do not want to have your online activities tracked. We do not specifically respond to browser "do not track" signals.
Corporate Affiliates - We may disclose your information (including personal information) to our corporate affiliates to assist us in responding to you based on the nature of your request (e.g., job application, sponsorship, or collaboration opportunity, etc.).
Third-Party Providers - We may share your information (including personal information) with our service providers and other third parties that help us operate and/or provide products or services for the site and our business, including for infrastructure services, export control validation, and analytics.
Legally Compelled Disclosures - We may disclose your information (including personal information) to government authorities and to other third parties when compelled to do so by government authorities, at our discretion, or otherwise as required or permitted by law, including but not limited to responding to court orders and subpoenas.
Prevent Harm - We may disclose your information (including personal information) when we have reason to believe that someone is causing injury to or interference with our rights or property, other users of the site, or anyone else that could be harmed by such activities.
Business Transfer - If D. E. Shaw Research or its corporate affiliates, or substantially all of its or their assets, are acquired by one or more third parties as a result of an acquisition, merger, sale, reorganization, consolidation, or liquidation, your information (including personal information) may be one of the transferred assets.
You may opt out of receiving any materials from us by contacting us using the contact information below. When we receive your request, we will take reasonable steps to remove your name from our distribution lists. You also need to understand it may take a period of time to remove your name from our lists after your request, and due to such latency you may still receive materials for a period of time after you opt out. In addition to opting out, you have the ability to access and amend your personal information, and to delete your personal information under certain circumstances subject to our internal data retention procedures. To make a request to access, amend, or delete your personal information, use the contact information below.
Federal law imposes special restrictions and obligations on commercial website operators who direct their operations toward, and collect and use information from, children under the age of 13. We take those age‑related requirements very seriously, and, consistent with this stance, do not intend for this site or any of our authorized features to be used by anyone under the age of 13. Moreover, we do not knowingly collect personal information from minors under the age of 13. If we become aware that anyone under the age of 13 has submitted personal information to our site, we will delete that information and will not use it for any purpose whatsoever. We encourage parents and legal guardians to talk with their children about the potential risks of providing personal information over the Internet.
Although we do not have obligations under the European Union General Data Protection Regulation or California Consumer Privacy Act, as a good business practice generally, we take reasonable security precautions to protect your personal information provided to our site by adopting, implementing, and maintaining an enterprise‑wide information and security program that includes technical, organizational, administrative, and other security measures designed to protect, as required by applicable law, against reasonably anticipated or actual threats to the security of your personal information. Due to the inherently open and somewhat risky nature of the Internet, however, we cannot guarantee that your information, whether during transmission or while stored on our systems or otherwise in our care, will be free from unauthorized access, or that loss, misuse, destruction, or alteration will not occur. We disclaim any liability for any theft or loss of, unauthorized access or damage to, or interception of, any data or communications. You should also note that third‑party companies we engage to provide us with services either to help us in our business, or to perform functions we would otherwise perform ourselves, will have incidental access to your information, including your personal information, as part of the work they perform. We require that they enter into confidentiality and/or other agreements, but cannot guarantee their compliance.
We reserve the right to change or update this policy from time to time. Please check our site periodically for such changes since all information collected is subject to the policy in place at the time of collection. Typically, we will indicate the effective/amendment date at the beginning of this policy. If we feel it is appropriate, or if the law requires, we will also provide a summary of changes we have made near the end of the new policy.